When it comes to wedding planning, there’s ALOT to be done. Rest assured, we’ll walk you through the entire planning process from start to finish. 

Our goal is to help you create the wedding you want, have fun along the way and to leave your wedding without having to worry about a single detail.

OFFICE HOURS & APPOINTMENTS:

While our working hours are Tuesday-Friday 10-5, given the nature of events and event planning, our office hours are often irregular. That said, if you’re in the neighborhood and would like to pop in, we may not be there to greet you. It’s always best to schedule appointments in advance so that we can spend dedicated time with you. Please Note that we are closed on Sundays and Mondays.

CONTACT:

Gatehouse business phone: 225-752-2803
Email: christi@gatehousebr.com
Physical address: 13469 S Harrell’s Ferry Rd Baton Rouge, Louisiana 70816

Payments:

RESERVATION RETAINER: No booking is considered definite until a 25% NON-REFUNDABLE retainer is received and the contract is signed. For your convenience, the deposit can be made using check, cash, credit or debit card.
2ND PAYMENT: 25% payment of your balance due 4 months prior to event date. Must be paid by check, cashiers check or cash.
3RD PAYMENT: 25% payment required for events booked 8 months or more in advance
BALANCE: Remaining balance due 14 days prior to event. MUST be paid by check, cashiers check or cash.
ADDITIONAL PAYMENTS: Additional payments of $500 or more can be made on your account at any time.

Guarantees

When you sign a contract you are guaranteeing to pay for the amount of guests contracted. You cannot decrease your numbers. However, should you need to increase your final headcount, you may do so up until 14 days prior to event and we will adjust the price per person accordingly. The adjusted increase will be due at this time.

Event Cancellations

All event cancellations will result in a forfeiture of the reservation deposit. If you cancel prior to 4 months before your wedding date, we will refund all payments excluding deposit. If you cancel within 4 months of your scheduled event, both deposits and/or payments are forfeited.

Food and Beverage

FOOD: Only food purchased, prepared and served by The Gatehouse and its personnel will be permitted. The Gatehouse will not be held liable once food has left the premises. We will permit select specialty items to be brought in with prior approval. You must sign the liability waiver and submit to The Gatehouse for approval.

BEVERAGE: Only liquor provided by The Gatehouse will be permitted. We reserve the right to refuse to serve anyone who is physically intoxicate/d or under the age of 21. Please inform the bridal party that ids are required. The Gatehouse shall not be held responsible for monitoring liquor consumption or the results of any excess liquor consumption. Bar doors will close 10 minutes prior to end of event.

Damages and Liability

Lessee is responsible for all collection debts Lessee assumes full responsibility for the conduct of its guests, employees, contractors or other persons on the property in attendance of the scheduled event.Liability for damages to the premises or equipment will be charged to the lessee.We reserve the right to inspect and control all private functions and to remove anyone from the premises for disorderly or improper conduct.The Gatehouse will not assume any liability for the personal property or equipment brought onto the premises.Due to limited space, you must remove all items brought into the facility immediately following the event.The Gatehouse shall not be held responsible for any and all costs, loss, injuries and expenses whatsoever which may arise or be claimed out of abuse, neglect or irresponsibilty. The Gatehouse shall not be held responsible for Acts of God.

The Gatehouse will send an automated reminder and link to the calendar to set up your appointment on a Tuesday, Wednesday or Friday 4 MONTHS prior to your event or you can use the link provided on your welcome page.  The appointment should take around 1 hour. We will discuss your timeline of events, arrival time, format of ceremony and reception etc.
Please use the website as a resource to make decisions on the following:

Cakes
Decor
Cuisine
A la Carte Items
The Gatehouse will send an automated reminder and link to the calendar to set up your appointment on a Tuesday, Wednesday or Friday 2 WEEKS prior to your event or you can use the link provided on your welcome page. The appointment should take 45 minutes- 1 hour depending on the completeness of the worksheets. Please refer to website regarding ceremony procedures, reception flow and the sample ceremony prior to filling out the following worksheets:
Ceremony Worksheet
Music Worksheet/Playlist
Credit Card Authorization Form
Decor/Accessories can be brought in and stored at this time. Items such as: cake topper, cake knives, pictures to be displayed. Everything must be in 1-2 boxes clearly labeled with names and wedding date, prepped and ready to set out. If you do not have a rehearsal scheduled we will practice at this time. Final Guest Count Due  MARRIAGE LICENSE: You are responsible for obtaining your marriage license within 3-30 days prior to your wedding. Some information can be pre-filled on the Clerk of Court website.
BRIDALS:

You are more than welcome to use our facilities for your engagement or bridal portrait sessions free of charge. They can be scheduled Tuesday-Friday from 9-5. We can allot a maximum of 2 hours including prep time.